Small and medium sellers need the definitive GPSR compliance checklist. Use GS1 standards and AI automation to ensure zero fines and market access. Start your compliance today! Primary Keyword: GPSR Compliance Checklist
The European Union’s General Product Safety Regulation (GPSR Compliance Checklist) is the essential law governing nearly all consumer products sold in the EU market, from the simplest toy to the latest small electronic gadget.
For SMEs—including Amazon, eBay, and Etsy sellers—the new Regulation can seem daunting. However, it boils down to a clear, manageable checklist focused on ensuring your product is safe and traceable. This expert-driven guide simplifies the GPSR, turning regulatory burdens into clear, actionable steps. Our guidance is based on official EU requirements. You can find the full text of EU Regulation (EU) 2023/988 on GPSR here, as well as detailed guidance for businesses from the European Commission here.
The GPSR applies to almost all non-food products available to consumers.
Applies if: You sell consumer products (e.g., clothing, electronics, home goods, toys) to EU consumers, whether through a traditional shop, your own webshop, or major online marketplaces like Amazon, eBay, and Etsy.
Does NOT Apply to: Food, medicines, animal feed, and products already covered by certain specific EU legislation (though GPSR still covers risks not addressed by those laws).
If you are a non-EU seller shipping consumer goods to the EU, or an EU importer, this regulation is mandatory for your business.
GPSR assigns compliance duties based on your role. You need to identify if you are the Manufacturer, Importer, or Distributor.
Understand Your Role:
Manufacturer: You design the product or have it made under your brand name (e.g., private label seller).
Importer: You are based in the EU and purchase a product from outside the EU to place on the EU market.
Distributor: You buy from an EU manufacturer or importer and resell it without altering the product.
The Mandatory EU Responsible Person: For products coming from outside the EU, there must be a designated EU Responsible Person (an economic operator) in the EU. This person or entity acts as the single point of contact for safety authorities and holds your legal documentation.
Crucial Requirement: The name, postal address, and contact details of this EU Responsible Person must be clearly displayed on the product, its packaging, or a document accompanying it. Failure to comply risks immediate suspension and zero fines.
Fluxy.One Note: Finding or appointing a qualified, professional legal entity to act as your EU Responsible Person can be difficult and expensive for an SME. Services like Fluxy.One exist to simplify this process, legally taking on the role of your EU Responsible Person to ensure authorities always have a reliable, compliant contact point, allowing you to secure your market access swiftly and professionally.
Before selling, you must confirm your product is "safe"—meaning it presents no, or only minimal, acceptable risks under normal and reasonably foreseeable use.
Check if your product is covered by a "harmonised" EU law (e.g., for toys, pressure equipment, or low-voltage electronics). If it is, you must follow that law first, and the GPSR covers any safety aspects not mentioned in that specific law.
You must perform a written risk assessment. This doesn't need to be lengthy, but it must be detailed and documented. Leveraging AI automation can help SMEs complete this complex analysis instantly.
Manufacturers must keep a file that proves they did their job. This file must be kept for at least 10 years.
For an SME, this file should at least include a clear description of the product, the documented Risk Assessment, and copies of any third-party test reports or certificates.
Product ID: Does it have a model, batch, or serial number? Adopting GS1 standards ensures your product identification is globally accepted and traceable.
Responsible Person: Does it show the name and address of the EU Responsible Person?
Online Listings: Crucially, the same key safety information and warnings that appear on the physical packaging must be clearly visible on your online product page (Amazon, Etsy, webshop).
Once selling, your job is not over. You have ongoing duties to protect consumers.
Monitor Feedback: Actively track customer complaints and safety-related feedback. A recurring issue means you must act immediately.
Corrective Action: If you discover a serious risk, you must immediately stop selling, inform your EU Responsible Person, and notify authorities using the Safety Business Gateway system. This ensures guaranteed adherence to market rules.
The challenge for SMEs is not knowing what to do, but efficiently managing the necessary Technical Documentation and legal roles without huge overhead. Fluxy.One offers Simple, Instant, and Affordable solutions.
EU Responsible Person Service: We simplify the complex legal requirement by acting as your designated EU Responsible Person, providing a reliable contact point for authorities.
CE Marking Readiness: We provide tools that help you organise your existing technical documents (test reports, declarations) to facilitate the automated creation of CE marking conformity declarations, ensuring your labelling is correct and traceable, a key component of the GPSR Compliance Checklist.
GPSR might look complex, but for a typical Amazon/eBay/Etsy seller, your real-world tasks boil down to a simple checklist focused on clarity and documentation.
Identify Your Role: Know if you are the Manufacturer, Importer, or Distributor.
Appoint RP: Have an official EU Responsible Person (economic operator) in the EU.
Risk Assessment: Complete a simple, written risk assessment and keep it documented.
Technical File: Maintain basic technical documentation for at least 10 years.
Label Correctly: Put correct labels and warnings, including your brand ID and the RP's contact details, on the product/packaging.
Online Clarity: Ensure all safety information and warnings are visible on your online listing.
Monitor & React: Monitor complaints and be ready to react quickly via your EU operator if there is a safety issue.
Stop reading regulations and start implementing. Don't risk marketplace suspensions and zero fines due to compliance gaps.
Fluxy.One simplifies GPSR Compliance Checklist requirements and secures your required EU Responsible Person status in a single, affordable step. We help manufacturers and sellers gain confidence in their product compliance.
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